Tag Archives: Accountability

Money Managing in Challenging Times

valueFirst of all, thanks to all those who attended last weeks training.  The resources we talked about will be listed below.

It goes without saying that these are interesting times financially and operationally for the charitable sector.  Like many of you, I went through the economic slowdown that came after the tech meltdown in 2001 but this seems to be of a far greater magnitude.  But if there can be any silver lining in all of this, I think it is a greater focus on the operational side of nonprofit organizations.

I have read more articles about not-for-profit operations, administration and finance recently than I think I have in the last ten years.   And they have been positive.  They have spoken of the need for organizations to look at how their finances and operations are handled, to make sure they have the systems in place to be able to figure a) out exactly where they stand financially and b) what to do going forward as far as budgeting, cash flow and capacity.

While I’m not happy about the pain that will be felt by many organizations and the populations they serve I am pleased that these discussions are taking place and that we will end up with a stronger sector once this crisis passes.

Below are many links to articles and resources on money managing in tough times, divided into three sections.  More resources come out every day, so at best this list will only be complete as of the moment it is published, so if you know of any good resources that are not listed below please add them to the comments section.  And don’t forget to subscribe to the comments to see what others add.

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Operations Manuals

A ManualI was asked recently how to create an operations manual. The first thing you need to decide is what will be in it.  Will it cover everything or will you have a separate personnel and financial policy / accounting manual?  If you are doing an all-in-one you can always break it into pieces later, you don’t want to have something so unwieldy that it is never looked at.

A great way to start is to create a list of different activities that happen in your nonprofit every week:

  • How is the mail opened?
  • When are deposits made?
  • How is payroll done?
  • Who is making sure our reports are filed?
  • Who approves the bills to be paid?

After five minutes of brainstorming you and your colleagues can have the beginnings of a manual.  It does not have to be fancy, even a simple bulleted list will do the job.

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More Questions

Questions?Here are some answers to question I received at a recent training.  Many of the questions in this batch came from folks involved with religious organizations, synagogues and churches.

Why are religious organization tax exempt?

The best answer I have is the First Amendment of the Constitution of the United States which states, “Congress shall make no law respecting an establishment of religion, nor prohibiting the free exercise thereof.” Taxing a religious organization might interfere with the free exercise of religion.  For the IRS take on churches and religious organization exemptions please read this.

Is  a board member protected from legal action if it relies on outside advice?

If the board member is not paid and is acting in good faith they are most likely protected if they are involved in making what turn out to be bad decisions, even decisions that result in harm to the nonprofit.  More protection may be had in the organization Directors and Officers Liability insurance policies.  A great source of info on this topic is here, and for an organization that specializes in nonprofit insurances click here.

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